Create and Submit an Expense Report on Emburse Mobile App

The Emburse Enterprise mobile app allows you to quickly submit expenses on the go. You can photograph paper receipts, add them to a report as expenses, and submit the report for approval without leaving the app.

The steps and required information are the same as when you submit an expense report in Emburse Enterprise online, so you can switch between mobile and web without changing how you work. However, the mobile app is convenient when you are finishing a trip and want to take care of expenses right away.

Example: Riley is at the airport waiting for her flight home from a business trip. She can use the Emburse Enterprise mobile app on her phone to quickly snap photos of the receipts she collected, add them to a report, and submit it to her manager for approval before her flight begins boarding.

Prerequisites

Before you begin, confirm the following:

  • You are signed in to the Emburse Enterprise mobile app.
  • You have paper receipts available to photograph.

Step 1: Capture Receipts

Use the mobile app to photograph all receipts first. This saves the receipts to your Wallet so you can create expenses from them in one flow.

1. Open the Emburse Enterprise mobile app.

2. In the lower-right corner, tap the Camera button.

Emburse Enterprise mobile app home screen with the camera button highlighted for capturing a receipt

 

3. Take a photo of the first receipt.

Camera view in the mobile app showing a receipt centered and ready to be captured.

 

4, Review the image, then tap Upload.

Receipt preview screen showing a receipt with options to add a note, upload, or attach another receipt.

5. Repeat these steps for the rest of your receipts.

Your receipts are saved to your Wallet and are ready to be used for expense creation.

For more detail on receipt capture options, see Capture and Upload Receipts.

Step 2: Add Expenses to a New Report

Once you have captured the receipts, add them to a new report from the mobile app.

1. On the home screen, tap Create.

Emburse Enterprise mobile app home screen with the Create button highlighted in the bottom navigation.

2. Select Expense Report.

Create menu overlay with Expense Report selected as the option to start a new report.

3. Enter the Report Name and, if applicable, use the Pay Me In dropdown to select your preferred reimbursement currency.

4. Tap Save.

Expense report details screen showing report name, currency, report type, and Save button.

5. On the Add Expenses screen, tap Receipt Gallery.

Add Expenses menu with options like Create New, Trips, Credit Card, and Receipt Gallery highlighted.

6. Select the checkboxes for each receipt you want to include on the report, then tap the Plus button.

Receipt Gallery screen with multiple receipt thumbnails selected and the Add button highlighted.

7. On the Expense Entry screen for the first receipt, review the details and enter any additional information, then tap Save.

Hotel expense entry screen with date, amount, business purpose, merchant, and Save button visible.

8. Repeat these steps for each additional receipt.

9. When done with all receipts, in the upper left, tap the Back arrow.

Car rental fuel expense details screen showing amount, business purpose, allocation, and Back button in upper left corner.

Step 3: Attach Other Expenses

You can attach existing expenses, including credit card transactions, from inside your draft expense report in the mobile app.

1. Tap the Plus button in the upper right.

Expense report screen with the Plus button highlighted in the upper right for adding expenses to the report.

2. On the Add Expenses screen, select the type of expense to add.

Add Expenses screen showing the eWallet section with Credit Card selected as the expense type.

3. Select the checkboxes for each expense you want to include on the report, then tap the Plus button.

Credit Card transactions list with multiple transactions selected and the Plus button highlighted to add them to the report.

4. On the Expense Entry screen for the first expense, review the details and enter any additional information, then tap Save.

5. Repeat these steps for each additional expense.

6. When done, in the upper left, tap the Back arrow.

Step 4: Submit the Report for Approval

The process for submitting your report is identical to the one in the desktop app. When your report is complete, you may submit it directly from the mobile app.

1. Review all expenses on the report.

A green check mark on each line item confirms that all required fields are complete and the expense may be submitted.

2. Tap Submit.

Expense report summary screen with total amount and the Submit button highlighted at the bottom.

3. On the Submit Confirmation screen, tap Submit.

Submit Confirmation screen with certification text and the Submit button highlighted.

You will see a “Report Submitted” confirmation message. The report status updates to Submitted, and the report routes to the approver based on your organization’s approval workflow.

Expense report screen showing a success banner labeled Report Submitted and a list of submitted expenses.

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